When companies need to fill a critical role, partnering with a recruiter is a smart investment. Recruiters and Talent Acquisition (TA) partners have access to broader networks, expert market insights, and proven processes that save you time and headache.
But even the best recruiter can only do so much without a strong foundation. If a client doesn’t take the necessary steps to set their recruiter up for success, it can lead to costly delays, miscommunication, and a poor candidate experience.
At VIVO, we’ve seen that when our clients are clear, realistic, and engaged, our recruiters are able to deliver candidates who are better matched to the role and company, leading to stronger hires and higher retention.
So, how can you ensure your recruiting partnership works seamlessly? Here are some proven ways to set your recruiter up for success and get the most out of your search.
Success Starts With A Clearly Defined Role
The job description is your first filter for attracting the right people. It is crucial that you define exactly what success looks like in the role you’re trying to fill.
Clarify daily responsibilities, the reporting structure, and how this role supports your broader goals. Outline must-have skills versus nice-to-have experience. And don’t forget to highlight what makes your workplace unique. Top candidates want to know how they’ll grow and thrive in your environment. Being honest about your company culture and values ensures you attract talent that truly aligns with your mission.
When a job description is too vague or unrealistic, your recruiter may waste time sifting through applicants who aren’t qualified or won’t thrive in your culture. Clear descriptions at the start make everything smoother down the line.
Set Realistic Expectations
Once you’re clear on what you need in the role, it’s just as important to align your expectations with the realities of today’s talent market.
Searches often stall when companies don’t align pay with the experience they require. Before launching a search, ask:
- Are the must-have requirements realistic for the salary you’re offering?
- Is the compensation range competitive for this role and market?
- Are there areas where you can be flexible (for example, hiring for potential and training on certain skills)?
When your budget and expectations are in sync, your recruiter can attract qualified candidates more quickly and negotiate offers with confidence.
Be Upfront About Compensation and Flexibility
Next, make sure your recruiter has accurate details about pay and perks. Nothing frustrates candidates (and recruiters) more than getting deep into interviews only to learn the company’s compensation and the candidate’s expectations are miles apart.
At VIVO, we always advise clients to confirm a clear salary range and any flexibility upfront. Outline key benefits such as remote work options, PTO, and bonus structures. The more transparent you are, the more honest your recruiter can be with candidates, avoiding misunderstandings and disappointment later.
Streamline Your Hiring Process
Decide who really needs to be involved in reviewing resumes and conducting interviews. Too many decision-makers or unnecessary interview rounds can slow things down and frustrate everyone involved.
Work with your recruiter to map out a process that makes sense for your team:
- Who needs to interview candidates?
- What should each interview cover?
- How many interviews are truly necessary to make a confident decision?
Setting clear internal deadlines helps you move decisively and signals to candidates that your company is organized and committed to hiring well.
Don’t Let Great Candidates Get Stuck in Limbo
A professional, timely process is only as good as the communication behind it. Slow or unclear feedback is one of the top reasons companies lose strong candidates.
Share feedback with your recruiter quickly so they can refine the search, prepare candidates for the next step, and inform candidates about where they stand.
Consistent, respectful communication not only helps secure top talent but also protects your employer brand.
Treat Your Recruiter Like a True Partner
A recruiter is an incredible asset, but they can’t do it alone. At VIVO, we view ourselves as an extension of your team. The more information we have, the more effectively we can represent your company and secure the talent you need.
When you commit to clear communication, realistic expectations, and a thoughtful hiring process, you set your recruiter up for success and show candidates that you are an organization worth working for.
Need help refining your recruiting process or navigating complex hiring questions? VIVO Growth Partners is here to help you build a hiring strategy that works. Reach out to learn more about how we can support your team and find the talent you need!
